Top 10 Coworking Etiquette Rules to Be Aware of

Say goodbye to traditional office spaces and hello to coworking spaces.

The rise of coworking spaces has seen thousands of companies worldwide going for these flexible, dynamic, and business-savvy shared spaces.

By 2030, the global coworking space market is expected to be valued at $24 billion USD, with a compound annual growth rate of 14.9% from 2024-2030.  

With more businesses, start-ups, and freelancers embracing coworking spaces, understanding the etiquette of these shared office spaces has become increasingly important.

As the flexible workspace solutions experts, Servcorp’s got you covered with our helpful guide in all the coworking space etiquette you need to know.

Core Etiquette Rules

Noise Control

One of the key advantages of working in a coworking environment is the eclectic atmosphere of fellow coworkers coming together to collaborate, share ideas, and form relationships.

Nonetheless, this can come with the inevitable downside of distracting noise levels.

Making too much noise is a big no-no when occupying a shared workspace, so it’s critical to be considerate of those around you. Many coworking space providers have noise policies to prevent excessive noise levels in open office space so it’s best to check if you’re unsure of the requirements.

Breakout areas and communal space are usually exempt from adhering to the noise policy, making them the ideal spaces to engage in team bonding and conversation.

Ways to manage noise levels:

• Use phone booths or designated areas for phone calls and personal conversations
• Use headphones to listen to audio, music or videos

Meeting Room Protocol

Meeting rooms and conference rooms are some of the most in-demand areas in coworking spaces as they allow teams to collaborate, take phone calls and have essential meetings.

If you’ve ever worked for a major corporation with hundreds of employees before then you’ll understand that getting access to a private room is difficult at best. Although accessing meeting rooms in coworking spaces is significantly easier, it’s important to follow the correct protocols in securing and using the space.

Many coworking spaces have a booking system in place, whether this is a sign in sheet or an app to schedule your access to a conference room. Make sure if you’re using the space to try and not go overtime and if someone is in the space, avoid disturbing the meeting unless absolutely necessary. 

Cleanliness is Key

In a coworking space, good hygiene goes beyond your desk. Shared spaces thrive on cleanliness and it's a common courtesy to keep common areas as clean as you find them. 

While cleaners maintain the big picture, tidying communal areas after yourself ensures a professional and pleasant environment for everyone.

Shared office space cleaning checklist:

• Wipe over surfaces with cleaning wipes or a wet paper towel to remove crumbs, dust and build-up at the end of the day
• Ensure documents and personal belongings are stored in the appropriate draws or holders once you’re done with them
• Don’t leave your cups, cutlery or plates on your desk and place them in the dishwasher or washing rack

Sharing Resources

One of the main reasons why coworking spaces are popular with businesses is because of their shared facilities and resources. Not only is sharing resources cost-efficient, but it’s also greatly beneficial for the environment.

Most working offices have communal printers, stationery, and kitchen spaces which coworkers need to be mindful of before using it for themselves. If you need to print a 200-page document, make sure you restock paper and ink if it runs out. Or if you’re using the toasty machine to make lunch, make sure you keep it clean to avoid cross-contamination.

PSA: If a printer or copy machine isn’t working, always report it to the office manager or receptionist! Don’t just leave it for the next person to deal with.

Scent Sensitivity

When working in a shared space, it’s best to steer clear of bringing in strong scents. Skip the overpowering perfumes, and colognes, and opt for lighter fragrances to ensure everyone breathes easily.

Phone Courtesy

The use of mobile phones has become a defining feature of modern workforce. Making calls, texting colleagues, and responding to emails with your phone are all part of the standard workday.

Despite all the benefits mobile phones offer, they are also one of the biggest distractions eating up our productivity. It’s even worse when you’re trying to focus and a colleague’s phone won’t stop buzzing.

Mobile phone office space etiquette musts:

• Put your phone on silent or vibrate during the workday
• Go to a phone booth or common area to take phone calls
• Don’t leisurely use your phone for extended periods of time in limited focus and quiet zones

Respecting Personal Space

In coworking spaces, respecting personal space is key to a focused and productive

environment that everyone’s comfortable in.

Being a considerate office space neighbour means being mindful of how much desk space you use and not infringing or stealing space reserved for others. How much space a person requires depends on their preferences, so communication is key to avoid crossing boundaries.

Abiding by normal social cues and etiquette is also paramount in the coworking space so remember your manners.

Related: How Much Office Space Do I Need Per Employee?

Mindful Networking

Networking events between companies and coworkers is one of the great joys of the coworking space. Getting to socialise and form connections with like-minded individuals not only makes the environment fun but also positively impacts productivity.

However, respect for your coworker’s time, responsibilities and personality is crucial to maintaining great relationships in a coworking environment. If you and a friend want to catch up for either work or personal reasons, go to the designated hangout zones to avoid distracting others.

Also be aware that not everyone wants to be social at the workplace. Don’t pressure those who’d rather use the shared space to have an extra productive workday than they would’ve had at home.

Staying Home When Sick

In the post-COVID age, it’s no longer acceptable to show up to the office when you’re feeling unwell. While showing up to work when sick used to be a badge of honour, these days it’s just seen as inconsiderate to the health and well-being of others.

Staying home not only prevents spreading germs to other members of the office. It also protects immuno-compromised individuals from exposure to illnesses that may compromise their long-term health.

Community Guidelines

When you sign up for a coworking space, providers will inform you of the rules and protocols to maintain a positive coworking experience for everyone.

It’s crucial to familiarise yourself with and adhere to the rules of each coworking space so that the environment remains a safe and productive workspace for all. 

Coworking space etiquette requires you to be courteous and respectful of those around you. By following these guidelines, you play a vital role in fostering a positive and productive work environment for everyone.

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